Team-Building Event in Bydgoszcz - How and Where to Organise It

A team-building event has one goal: to get people who normally pass each other in the corridor, or only see each other on video, talking. Below we show how to plan a team-building event in Bydgoszcz step by step, from goal and budget to the evening programme and choosing a venue.

Step 1: name the goal

Before you pick a date, agree why you are meeting. An evening for a new team to get to know each other looks different from a celebration of a good year, and different again from a get-together after a tough project. The goal decides the rest: how long the formal part should be, whether you need games, or whether a good dinner and relaxed conversation are enough.

Step 2: date and hours

A weekday after work or a Friday evening are the most common choices, because they do not take people's weekends. More and more companies also combine team building with training: a workshop during the day, dinner in the same place in the evening. The team does not have to travel between venues, and the organiser has one booking.

Send the date well ahead and ask people to confirm. The number of confirmations is the basis for choosing the venue and menu.

Step 3: budget per person

The simplest approach is a budget per person split into three parts:

• venue - hiring the hall for set hours,
• food and drinks - usually the largest item,
• programme - an entertainer, games, music, small gifts.

Also check whether your company needs an invoice and which details it should carry. It is better to settle this before booking than after the event.

Step 4: a programme that mixes people

The most common mistake at a team-building event is an evening where everyone sits with their own department. A few simple rules help:

• a short formal part at the start - a few words from the boss, thanks, the plan for the evening; no more than fifteen minutes,
• mixed tables or teams - draw seats or teams across departments,
• one shared activity - a quiz, a team game or a task with an entertainer; one good activity beats five forced ones,
• time for relaxed conversation - a buffet and space to mingle do more than a formal dinner with assigned seats.

Not everyone enjoys team-building games, so keep taking part voluntary.

Step 5: food

A buffet helps people mix, because they get up, move around and start conversations by the food. A served dinner suits a more formal evening, for example with a year-end summary. Collect dietary needs in advance: vegetarian, vegan and gluten-free.

Step 6: the venue

A team-building venue should meet a few conditions:

• exclusivity - no strangers at the next table, so you can give speeches and play games freely,
• seated capacity - for a party, the number of seats at tables counts, not theatre-style capacity,
• sound system - for speeches, presentations and music,
• access and parking - a central location makes getting home by public transport or taxi easier,
• outdoor space - in summer a terrace or garden gives you a second area to mingle.

Questions to ask before booking

• What is included in the hire price and what is charged separately?
• Until what time does the hire run, and how much is an extra hour?
• Does the venue provide food, or do you need to order it separately?
• Is there a sound system and WiFi?
• Can we come in early to prepare the room?
• Do you issue a VAT invoice for companies?

Where to hold a team-building event in Bydgoszcz

Companies in Bydgoszcz usually choose one of three options:

• a restaurant - convenient for a small group, but often shared with other guests, which makes speeches or group games harder,
• a private venue in the city centre - the whole space for your team only, easy to reach from the office and easy to get home from by public transport or taxi,
• a venue outside the city - good for a full-day trip, but it needs organised transport and takes more time.

For an after-work evening, or team building combined with training, a city-centre venue works best: nobody loses time travelling, and everyone can get home easily afterwards.

Team building at BRDA 144

If you are planning a team-building event in Bydgoszcz, at BRDA 144 on ul. Krzysztofa Gotowskiego 6 the 144 sqm hall is yours alone for the duration of the event. We seat up to 69 people at tables, and the hall opens onto a 100 sqm terrace overlooking the Brda. The hire includes tables, chairs, air conditioning, a sound system and fast WiFi, and there is parking next to the building.

We prepare the food through our own catering, at an extra cost, and at an extra cost we can also add an entertainer running team-building games. After the event we issue a VAT invoice for your company.

Questions about company team building

How long does a typical team-building event last?

Usually three to six hours. A shorter evening after work suits weekdays, a longer one works on a Friday or when the day starts with training.

Does team building need an entertainer?

No. Many teams have a great time over a good dinner and relaxed conversation. An entertainer helps when people barely know each other or the team is large and easily splits into small groups.

How far ahead should you book a venue?

For a Friday evening, ideally a few weeks ahead. Weekday dates are usually easier to find, and December dates go fastest.