Terms & Conditions

§1 General provisions

1. The Lessor is FHU „Aga", [VAT no. / address / registration details], the owner or manager of the BRDA 144 event space at ul. Krzysztofa Gotowskiego 6 in Bydgoszcz (the „Venue").
2. The Lessee is a natural person, legal entity or organisational unit that has made a booking and concluded a rental agreement for the Venue.
3. These Terms set out the rules for booking, renting and using the Venue. Making a booking constitutes acceptance of these provisions.
4. The Venue is intended for occasional events, birthdays, 18th birthdays, training sessions, corporate events and workshops.

§2 Booking and conclusion of the agreement

1. A date can be booked by phone, e-mail, WhatsApp or via the form on the website.
2. A booking is considered confirmed once the date and scope of service have been agreed and a deposit of [e.g. 30% of value / amount] has been paid within [e.g. 3 days] of the preliminary booking.
3. Failure to pay the deposit within the set deadline results in cancellation of the preliminary booking without further notice.
4. The detailed terms of a given rental (date, hours, number of guests, scope of additional services, catering) are agreed individually and confirmed in writing or electronically.

§3 Payments and security deposit

1. The rental fee is set individually based on the Lessee's enquiry.
2. The deposit paid at booking is credited towards the final rental amount.
3. The remaining fee is payable no later than [e.g. on the day of the event / 3 days before].
4. The Lessor may collect a refundable security deposit of [amount] to cover any damage. The deposit is returned within [e.g. 3 days] after the rental ends, once the state of the Venue and equipment has been checked.
5. If damage or a breach of these Terms is found, the Lessor may deduct the cost of repair, cleaning or replacement from the deposit.

§4 Rules for using the Venue

1. The Venue is available during the hours agreed in the booking. The standard rental period covers [e.g. hours plus time for setup/cleanup].
2. The maximum number of people present in the Venue at one time is 69 guests and may not be exceeded for safety reasons.
3. The Lessee must use the Venue, equipment, terrace and back-of-house facilities as intended and in line with health, safety and fire regulations.
4. The Lessee is responsible for the people attending the event, including their behaviour and any damage.
5. After the rental, the Lessee must leave the Venue in a condition fit for further use and return the equipment undamaged.

§5 Lessee's obligations and liability

1. The Lessee bears full material liability for damage to the Venue, equipment and the Lessor's property caused during the rental by the Lessee or their guests.
2. The Lessee undertakes to notify the Lessor immediately of any damage or faults.
3. The Lessor is not liable for valuables or property of the Lessee and their guests left on the premises.
4. The Lessee is responsible for obtaining any permits and paying any fees related to playing music (e.g. royalties), where applicable to the event.

§6 Safety and prohibitions

1. The following are prohibited on the premises: open flames and pyrotechnics [unless agreed otherwise], and bringing in or possessing hazardous or illegal substances.
2. Smoking tobacco and e-cigarettes is prohibited outside designated areas.
3. Vandalism, unauthorised moving of installations and removing equipment from the premises are prohibited.
4. The Lessor may stop an event that endangers the safety of people or property, breaches these Terms or disturbs the peace.
5. The Lessee must observe night-time quiet hours and the order regulations in force at the location.

§7 Catering and food

1. The Lessor offers catering in cooperation with a gastronomy partner. Menu details and cost are agreed individually.
2. Bringing your own catering or drinks is [allowed / subject to consent / not permitted] - as agreed at booking.
3. Use of the kitchen facilities follows hygiene and safety rules.

§8 Cancellation and changes to a booking

1. Cancellation of a booking should be reported to the Lessor promptly, in writing or electronically.
2. If the Lessee cancels, the deposit paid [refund rules / forfeiture under art. 394 of the Civil Code].
3. Changing the event date is possible subject to the Venue's availability, after agreement with the Lessor.
4. If the Lessor cancels the rental for reasons attributable to it, the amounts paid are refunded in full.

§9 Personal data (GDPR)

1. The controller of the Lessee's personal data is FHU „Aga", [controller contact details].
2. Personal data is processed solely to perform the booking and rental agreement, under art. 6(1)(b) and (f) GDPR.
3. The Lessee has the right to access, rectify, erase and restrict the processing of their data.
4. Detailed processing rules are described in the Privacy policy.

§10 Final provisions

1. Matters not covered by these Terms are governed by the provisions of the Civil Code.
2. The Lessor reserves the right to amend these Terms. Bookings already confirmed are subject to the Terms in force at the time of booking.
3. The parties will seek to resolve any disputes amicably; failing agreement, they will be settled by the court competent for the Lessor's seat.