How to Plan a Company Christmas Party, Step by Step
From picking a date in September to the day itself. What to settle first, what to ask the venue, and how to plan the menu and programme so the party works.
| Detail | Value |
|---|---|
| Hall area | 144 m², open plan |
| Seated capacity | 69 |
| Terrace | 100 m², private, facing the Brda |
| Included in the rental | Tables and chairs, sound system, air conditioning, WiFi |
| Back of house | Kitchen facilities for catering and staff |
| Parking | Yes, at the building in the city centre |
| Address | ul. Krzysztofa Gotowskiego 6, Bydgoszcz |
A company Christmas party is one of the few occasions in the year when the whole team gets together. Getting it right comes down to a handful of decisions made in the right order. Below is a plan from the first email to the day itself, with a timeline that works in practice.
September and October: date and headcount
A lot depends on when you start. December dates at venues and restaurants go quickly, and the two weeks before Christmas are the most in demand. If you only start asking in November, you often end up choosing from whatever is left.
To get started you need two things:
- a rough headcount - a range is enough, for example 40 to 50,
- two or three possible dates - flexibility makes it much easier to find a free date.
Decide early whether the party will be during working hours or in the evening. A lunchtime event usually gets better attendance, because nobody has to arrange childcare or travel back into town after work. An evening gives more freedom and more time to talk.
A restaurant or a private venue
This is the first big decision. A restaurant is easy to organise, but there are other guests at the tables next to you, which makes a speech, a review of the year or handing out gifts awkward. A private venue gives the team the whole space and lets you shape the event your way.
When comparing venues, ask about:
- the number of seats at tables, not just the overall capacity,
- what is included in the hire price and what is charged separately,
- a sound system, if someone is giving a speech,
- parking and public transport,
- how late you can stay.
Menu: traditional, but not overdone
Nobody expects the twelve dishes of a Polish Christmas Eve at a work event. A few familiar flavours work well: beetroot soup with small dumplings, pierogi, fish, a main course without fish, and a dessert. A served dinner feels more festive, while a buffet makes mingling easier and suits a larger group.
Two things that are easy to forget:
- dietary requirements - collect them together with the RSVPs, not a week before the event,
- drinks - check with the venue whether they are on the menu or whether you can bring your own.
Programme: a little about the year, a lot about the people
The best parties have a simple programme. A few minutes looking back on the year, holiday greetings, perhaps the traditional sharing of the Christmas wafer, and then time for food and conversation. If you are planning gifts or a Secret Santa draw, set a spending limit in advance and announce the rules at the start of December.
Remember that not everyone on the team celebrates in the same way. Calling it a festive get-together and keeping religious elements optional helps everyone feel invited.
November: confirmations and details
A month before the date:
- Send an invitation with the date, time, address and parking information.
- Collect RSVPs and dietary requirements.
- Give the venue the final headcount and table layout.
- Decide who from the company is the contact person on the day.
- If alcohol is served, plan how guests get home, for example taxis paid by the company.
On the day
If the earlier steps are done, all that is left on the day is to arrive on time. It helps if one person from the company arrives a little early, checks the room and welcomes the team. Afterwards you are left with the invoice and a short note on what to change next year.
Where to hold it in central Bydgoszcz
If you are looking for a company Christmas party venue in Bydgoszcz, our hall at ul. Krzysztofa Gotowskiego 6 is reserved for your company alone for the duration of the event. We seat up to 69 people at tables in 144 sqm. The hire price includes tables, chairs, air conditioning, a sound system and WiFi, and there is parking next to the building. We prepare the festive menu with our own catering, and the tables are laid before your guests arrive. The date is secured once the deposit is paid, and after the event we issue an invoice to your company.
Frequently asked questions
When should you start planning a company Christmas party?
Ideally in September or October. At that point there is still a good choice of December dates and plenty of time to settle the menu and programme.
How long does a company Christmas party last?
Usually three to five hours. A lunchtime event tends to be shorter, while an evening one more often turns into longer conversations.
Do you need an exact headcount when booking?
No. A range is enough at the start, and you confirm the final number with the venue by an agreed date before the event.
Check a free date at BRDA 144
144 m², a terrace and seating for 69 in the centre of Bydgoszcz. Write or call - we'll prepare an offer with no obligation.
Check a free date